一、Confirmation of renewal
After successfully applying for the exhibition visa, it is necessary to confirm the specific arrangement and duration of the exhibition. You can contact the exhibition organizer by email or online application to confirm the date, time and location of the exhibition. In addition, it is also necessary to understand the activity arrangement during the exhibition, the withdrawal time and other information in order to do a good job of itinerary planning.
二、Preparation before departure
Adequate preparation is required before departure. First, a visa medical examination is required to ensure that you are in good health and meet the requirements for international travel. Secondly, air tickets and hotel reservations need to be arranged in advance to ensure smooth entry and exhibition. In addition, you also need to prepare the required display items, promotional materials, etc., to ensure that everything goes smoothly during the exhibition. In addition, it is recommended to know the local weather conditions in advance in order to prepare clothing and other necessary adjustments.
三、Foreign trade exhibitors abroad, negotiation mainly divided into two ways: with the group, free travel, they each have advantages and disadvantages
Package tour
It is pointed out that the planning of the line is completely responsible for the exhibition group, the booth, visa, hotel, catering, transportation, the exhibition period are properly arranged by the exhibition group, foreign trade people only need to show up to participate in the exhibition, save trouble and worry. Participating with a group is more suitable for foreign trade people who have never had transnational business travel experience, it is more convenient, and the safety factor is higher. Its biggest disadvantage is the high price, which is equivalent to paying for services.
independent travel.
It means that the foreign trade people plan all the trips by themselves, generally renting a car and a big house in the local area, flexibly arranging their own business travel activities in the local area, and saving a lot of travel costs. Free travel requires foreign trade personnel to have good adaptability and coordination ability, and even be able to deal with emergencies.
四、The need to purchase insurance for the event
For foreign trade enterprises, participating in international exhibitions is an important opportunity to promote and expand the market, but it is also accompanied by certain risks. Therefore, it is necessary to purchase insurance for the exhibition. Insurance can help enterprises reduce losses and protect the interests of enterprises.
First of all, the exhibition activities involve overseas transportation, damage or loss of exhibits, public liability and other risks. The purchase of insurance can get the corresponding compensation in the event of an accident and protect the interests of the enterprise.
Secondly, the participation cost of international exhibitions is usually higher, and if the exhibition is cancelled or postponed for some reason, enterprises will face huge losses. The purchase of exhibition cancellation insurance can be compensated in this case, reducing the financial pressure on the business.
In addition, the purchase of insurance can also increase the credibility and competitiveness of enterprises. Show customers and partners that the company is prepared for risks and buy insurance, showing a professional and responsible attitude of the company, and enhance the trust of partners.
When choosing the right type of insurance, companies should make an assessment based on their own needs and risk profile. Common types of insurance include cargo transportation insurance, exhibition insurance, public liability insurance, etc. Choose the right type of insurance according to the specific situation to protect the interests of the enterprise to the greatest extent.
Finally, when buying insurance, you need to consider the amount of insurance and the duration of insurance. The amount of insurance shall be determined according to the value of the enterprise's exhibits and the degree of possible loss, and the insurance period shall cover the entire exhibition period and the relevant transportation time.
五、Matters needing attention
When participating in overseas exhibitions, you need to pay attention to the following points:
1.Safety: In a foreign country, safety is the most important consideration. Be sure to protect your personal belongings and take precautions when carrying important documents and cash. At the same time, you should also pay attention to local safety tips and warning signs to avoid accidents.
2.Travel: During the exhibition, it is necessary to frequently travel between the booth and various activities. Therefore, it is necessary to arrange the trip reasonably, obey the traffic rules, and pay attention to personal safety. At the same time, it is also necessary to understand the local traffic conditions and public transport in order to arrange travel plans reasonably.
3.Food: During the overseas exhibition, adapting to the local cuisine is one of the important ways to learn about the local culture. However, we should pay attention to food hygiene and eating habits to avoid physical discomfort caused by improper diet. If you are allergic to the local food or can not adapt to it, you can choose other restaurants or bring your own food to solve the catering problem.
4.Networking: Attending an overseas trade show is a great opportunity to meet new customers and build business relationships. Therefore, take the initiative to communicate with others and learn as much as possible about the local market and customer needs. At the same time, we should also pay attention to respect the local culture and living habits, to avoid unnecessary misunderstandings or conflicts caused by cultural differences.
5.Compliance: When participating in overseas exhibitions, it is necessary to comply with the relevant local regulations and laws and regulations. For example, do not smoke in areas where smoking is prohibited, do not throw rubbish away randomly, etc. In addition, it is also necessary to respect the rules of the exhibition organizers and exhibitors, and do not promote or sell activities without permission.
In short, participating in overseas exhibitions requires a series of necessary procedures and preparations. As long as you fully understand and comply with the relevant regulations and requirements, you can smoothly participate in the exhibition and achieve good results.
